LED Rental Screens for Exhibitions in India: Size, Pixel Pitch & Cost Guide

When you’re planning an exhibition stand, nothing attracts attention like a bright, dynamic LED rental screen. Whether you’re an exhibitor, an event agency, or a stall fabricator, choosing the right LED rental screen for exhibitions can make the difference between a forgettable booth and a show‑stopping presence.

This guide explains:

• Why LED rental screens work so well at exhibitions

• The main types of setups you can use

• How to choose size, pixel pitch and brightness

• Typical cost structures in India

• How Lumina Display Systems can support your exhibition projects

Why LED Rental Screens Are Now Standard at Exhibitions

Exhibition visitors are bombarded with visuals from all sides.

Static prints alone struggle to stand out. LED rental screens solve three big problems:

• Instant attention

  • Moving visuals and video loops pull eyes from across the hall.

  • You can highlight product demos, launches, and social proof in seconds.

• Flexibility of content

  • Change messaging between product lines, languages, or time slots.

  • Update content for different shows without re‑printing.

• Professional brand perception

  • A well‑integrated LED wall makes your brand look modern and established.

  • Smooth playback and sharp visuals communicate quality before your team even speaks.

For these reasons, LED rental screens have become a core element in serious exhibition stands.

Types of LED Rental Screen Setups Used at Exhibitions

Depending on your booth size and design, you can use one or more of these common configurations:

1. Main Backdrop LED Wall

A large LED wall at the back of the booth:

• Ideal for product launches, brand films, live demos, and presentations

• Acts as a central visual anchor

• Can be built to suit standard booth widths (e.g., 3 m, 6 m, 9 m, etc.)

2. LED Arches and Entrance Portals

LED panels forming a gateway or arch at the booth entrance:

• Creates a strong first impression as visitors walk in

• Great for dynamic branding, welcome messages, or teaser content

3. Hanging LED Banners

Overhead hanging LED screens above the booth:

• Visible from far across the exhibition hall

• Useful for large pavilions or island booths

• Helps people find your stand even in very crowded events

4. LED Totems and Kiosks

Vertical standing LED totems or kiosk‑style screens:

• Ideal for product highlights, QR codes, interactive content, or wayfinding within your booth

• Work well in smaller stands where a full wall isn’t possible

5. Curved or Creative LED Shapes

Curved surfaces or creative LED structures:

• For brands that want a highly immersive or futuristic feel

• Often used in tech, auto, or innovation‑focused exhibitions

• Lumina Display can help you decide which combination of these formats suits your objectives, budget and floor plan.

How to Choose the Right LED Rental Screen for Your Exhibition Booth

Choosing an LED rental screen for exhibitions is easier if you follow a clear decision process.

Step 1: Define Your Objective

Ask: What do we want this screen to do?

• Attract footfall from a distance?

• Support a stage demo or presentation?

• Showcase detailed product features and specs?

• Run brand videos and testimonials?

Your objective affects:

• Screen size and placement

• Pixel pitch (how detailed the image needs to be)

• Content format (video, slides, live feed, etc.)

Step 2: Consider Booth Size and Layout

Common exhibition stand sizes (example):

• 3 m x 3 m

• 6 m x 3 m

• 9 m x 3 m and larger

For each size, think about:

• How much back wall you can dedicate to the LED screen

• Whether you also need product display space, counters, seating, etc.

• Visitor flow: you don’t want the screen blocking movement or access

• Tip: For smaller booths, a slightly smaller but brighter, high‑quality LED wall often works better than trying to cover the entire wall.

• Lumina can work with your stall designer to optimise the LED layout within your 3D booth plan.

Step 3: Choose Pixel Pitch Based on Viewing Distance

Pixel pitch is the distance between LEDs. Smaller pitch = higher resolution at closer distances.

Typical indoor exhibition ranges:

P2.5 – P3.0:

• Great for smaller booths or where visitors stand very close to the screen.

• Good for detailed product visuals, text, UI demos.

P3.0 – P3.9:

• Versatile choice for many medium‑sized booths.

• Good balance of clarity and cost.

P4.0 – P5.0:

• Suitable for larger backdrops where the audience is a bit further away.

• Often used for big stage back walls.

A simple rule:

If visitors will be within 2–4 metres, choose a finer pixel pitch (e.g., P2.5–P3).For 4+ metres, medium pitch (P3.9–P4.8) usually works well.

When you share your booth size and layout with Lumina Display, we can recommend the most efficient pixel pitch so you don’t overpay for resolution you don’t need.

Step 4: Check Brightness and Viewing Environment

Even indoors, exhibition halls can have:

• Strong spotlights

• Large ambient lighting

• Open sides with sunlight entering

Make sure your LED rental screen has:

• Adequate brightness for the venue type

• Adjustable brightness control so your team can fine‑tune on site

• Overly dim screens get washed out; overly bright screens can cause eye strain. Lumina ensures the right configuration for typical Indian exhibition venues.

Step 5: Plan Your Content Early

The best LED screen is only as good as the content you run on it.

Plan:

• Video loops (with or without sound)

• Key messages in large, readable text

• Brand elements (logo, taglines, colours)

• Any live demo feed or presentation you want to show

Aspect ratio and resolution of your content should match the actual LED wall size. Lumina can guide you on:

• Final pixel dimensions

• Recommended formats

• Safe zones for text and logos

• So your creative team can produce content that looks sharp and professional on site.

How Much Do LED Rental Screens Cost for Exhibitions in India?

Pricing for LED rental screens is usually based on:

• Area of the screen (per sq. ft or sq. m)

• Number of days the screen is used

• Pixel pitch and brightness

• Complexity of structure or rigging

Additional services:

• Transport

• Setup and dismantling

• On‑site technician support

• Content loading and testing

You can think of it roughly as:

LED rental cost = Screen area × per‑day rate × number of days + logistics & support

While exact numbers depend on your specific requirements and location, Lumina Display is transparent about all cost components and helps you balance impact with budget.

We can propose:

• Standard packages for common booth sizes

• Optional add‑ons like extra support hours or backup systems

• That way, you know exactly what you’re paying for and avoid last‑minute surprises on site.

Technical & Logistical Checklist for Exhibition Organisers and Exhibitors

Before finalising your LED rental screen for exhibitions, confirm these basics.

1. Power Availability

• Required power load (in kW) for the screen

• Location of nearest power distribution box

• Any restrictions on load during peak hours

Lumina will share estimated power requirements based on the chosen configuration.

2. Structure, Rigging and Safety

• Will the LED wall be ground‑stacked or hung?

• Is there a truss or structure provided by the organiser or fabricator?

• Weight limits and safety guidelines for hanging structures

We coordinate with your booth fabricator or organiser to ensure safe and compliant installation.

3. Setup and Dismantling Time

• Entry and exit windows to the exhibition hall

• Buffer time for testing content and making adjustments

• Any overtime requirements for late‑night setups

Share your event schedule with Lumina so we can plan crew and logistics accordingly.

4. Content Delivery and Testing

• Final content files delivered well before setup

• At least one round of testing on the actual screen prior to show opening

• Backup copies of content on multiple devices

We recommend locking final content at least a few days before the event so the focus on show day is execution, not last‑minute fixes.

5. On‑Site Technical Support

For critical events, it’s wise to have:

• A dedicated LED technician from the rental provider on site

• Clear escalation plan if changes or issues arise

Lumina can provide on‑site support options depending on the size and importance of the event.

Example LED Rental Screen Configurations for Common Booth Sizes

Here are conceptual examples (actual designs will vary):

3 m x 3 m Booth

• LED backdrop wall: 2.5 m (W) x 2.5 m (H)

• Pixel pitch: P2.5–P3 for close viewing

• Use case: product videos, brand story loop

6 m x 3 m Booth

• Central LED wall: 4 m (W) x 2.5 m (H)

• Pixel pitch: P3–P3.9

• Space on sides for product display, counters, demos

9 m x 3 m Booth (or island)

• Main LED back wall + side LED pillars or hanging banner

• Pixel pitch: P3–P4 depending on viewing distance

• Ideal for large product launches, multi‑product brand zones

Share your booth drawing with Lumina Display, and we’ll recommend a layout that maximises impact without overwhelming the space.

Why Partner with Lumina Display for Exhibition LED Rental

As Lumina Display Systems, we understand the realities of exhibitions in India:

• Tight timelines

• Crowded halls

• High expectations from brands and visitors

When you choose Lumina for your LED rental screen for exhibitions, you get:

• BIS‑certified LED display systems

• Guidance on screen size, pixel pitch and brightness for your specific stand

• Support in aligning content resolution and format with the chosen screen

• Professional setup, testing and dismantling by experienced technicians

• Options for on‑site support during critical show hours

• Reliable performance, so your team can focus on engaging visitors, not worrying about screens

Whether you’re planning a single showcase event or a full calendar of exhibitions across India, Lumina can help you create a consistent, high‑impact visual presence with the right rental LED solutions.

FAQs About LED Rental Screens for Exhibitions

Q1. How early should I book an LED rental screen for my exhibition?

Ideally, as soon as your booth size and basic design are confirmed. This ensures availability of the right configuration and enough time for content planning and testing. For major shows, booking several weeks in advance is recommended.

Q2. Can I reuse the same content for different LED screen sizes?

Sometimes, but not always. If aspect ratios or resolutions change significantly, content may need to be adapted. Lumina can advise your creative team on how to design flexible content that works across multiple exhibitions.

Q3. What happens if there is a technical issue during the show?

With proper planning and quality equipment, serious issues are rare. However, for peace of mind, you can opt for on‑site technical support from Lumina Display so that any problem is addressed immediately.

Q4. Can LED rental screens work with my laptop or media player?

Yes. We’ll guide you on compatible inputs and recommended hardware. During setup, we ensure your playback devices are correctly connected and configured.

Plan Your Next Exhibition with Lumina Display

If you want your next exhibition stand to truly stand out, a well‑designed LED rental screen is one of the smartest investments you can make.

Lumina Display Systems offers:

• Expert advice on screen selection and layout

• Reliable, high‑quality LED rental solutions

• End‑to‑end support from planning to show day

Share your stand size, show dates, and objectives, and we’ll propose the right LED rental screen for your exhibition—designed to captivate, inform, and convert visitors into leads.

Contact Lumina Display Systems today to discuss your exhibition LED rental requirements.